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AP Coordinator

AP Coordinator

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Reviews a high volume of transactions daily to ensure stores data is received and reconciles appropriately. Researches and corrects errors, variances and exceptions. Communicates with store staff, operators and Field Consultants to resolve reporting problems or out-of-balance conditions. Provides guidance to the field in processing corrections to errors. Assists Team Leader in monitoring tolerance levels to ensure their appropriateness.


  • Reviews a high volume of detail data on a daily basis to ensure information from the stores is received and reconciles the stores' details to various other data points or to vendors' statements.
  • In some cases, the position must arrange for the data upload from non-integrated vendors.
  • Reviews exceptions to determine the root cause of the exception and to determine solutions to resolve the issue.
  • Any exceptions that are defined as errors should be corrected or discussed with their immediate supervisor to determine proper action especially when material/significant issues are identified.
  • Timely review and accurate assessments are essential.
  • This position requires highly developed analytical skills and to resolve complex reconciliation situations on a routine basis.
  • This position is expected to fully understand and execute within established departmental internal control processes and procedures.
  • Maintains knowledge of the reconciliation process with a high degree of understanding.
  • Has an accurate understanding of how the data points impact the stores' financial statement.
  • Must be able to create accurate adjustments via the Mainframe, Oracle, or Trintech/ReconNET as is appropriate and when necessary.
  • Must be able to monitor change in store status such as franchisee changeovers, opening, closing, acquisition, and divest then take appropriate action to keep data point reconciliations accurate.
  • Has a strong foundation of department and subject knowledge such that the position can be called upon to provide review and resolution for any type of reconciliation circumstances.
  • This position is expected to be familiar with generally accepted accounting principles (GAAP) such that identification of concerns are expected and to be discussed with management.
  • In cases of data not processing prior to month-end, identifies missing information and works with management to determine what action, if any, to take.
  • Maintains files of journal entries and reports.
  • Assists Team Leader, team members and management with special projects as needed.
  • Provides timely and thorough response to accounting help desk requests.
  • Provides follow-up with the various groups pursuing information, explanation or correction (i.e., FC, franchisee, help desk, or a vendor).
  • Provides follow-up through complete resolution.


  • Education: High School + Equivalent Experience or Bach/4 Yr Degree
  • Experience: 3-4, 3 to 4 years of accounting clerical experience.
  • Position requires reading and understanding materials such as accounting policies and procedures. Ability to use software and systems reference manuals.
  • Position requires competency on the ISP, its software and must understand how it works at the store level as well as its impact on the financial statement.
  • Position requires the use of writing skills and communication skills to prepare written recaps or verbal explanations pertaining to corrections and possible impact on the stores' financial statement.
  • Position requires the use of standard mathematical formulas to calculate and correct errors, to review and verify journal entries, and prepare accruals.
  • Position requires computer skills to create standardized documents using word processing and spreadsheet software and requires knowledge of the ISP and general ledger system.
  • Internal Posting Dates: 10/13 - 10/26