To assist the Merchandising and all Senior Leadership team with executive secretarial and administrative support. Acts as liaison with management and vendor trade in the absence of the manager.
High school diploma plus secretarial courses combined with 5 years or more experience. Excellent computer skills including MS Word, Excel and Powerpoint and other additional programs as required by the position.
Reading – Excellent proof reading skills required to ensure accuracy of prepared correspondence and reports. Excellent comprehension skills required in order to understand written directions from manager.
Writing – Ability to prepare meeting agendas, inter-office correspondence and external correspondence.
Math – Basic mathematical skills required when prepare expense reports and budgeting for hotel billings and meeting facilities.
Computer – MS Word, Excel, Powerpoint, E-mail.
Equipment – Use of general office equipment, including operational knowledge of video conference equipment.
Travel – Not a requirement.
PHYSICAL EFFORT/WORKING CONDITIONS:
No particular demand for physical exertion is required.
On an ongoing basis, monitors office procedures and offers suggestions on how to improve the effectiveness and efficiency of such procedures where necessary.
DECISION MAKING/PROBLEM SOLVING/IMPACT:
Decisions regularly made when scheduling meetings, selecting venues and negotiating costs. Problem solving skills required on how to deal with urgent issues that may arise in the absence of manager.
Internal Contacts – All market staff and all management and departmental staff.
External Contacts – Travel agents, hotels, vendors, external callers and visitors.
No direct reports.
May provide work direction and training to more junior clerical staff.